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Zubry Oxford Football Club Constitution & Rules

 

1. The Club shall be called Zubry Oxford Football Club.

2. The objectives of the Club shall be to arrange association football matches,

training sessions social events for its members.

3. The club will be registered with the Oxfordshire Football Association.

4. Appropriate Insurance as agreed by the committee will be taken out for

registered players officers.

5. The Constitution Rules (available upon request the Secretary or

Chairperson) form a binding agreement between each member of the Club who has completed a membership form any person registering to play football for Zubry Oxford Football Club during the current season agrees to abide by these rules.

6. RULES AND REGULATIONS

(a) The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The Rules Regulations of The Football Association Limited parent County Association any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

(b) No alteration to the Club Constitution Rules shall be effective without prior written approval by the Zubry Oxford Football Club executive committee at an Annual or Special General Meeting.

(c) The Club will also abide by The Football Association’s Policies and Procedures, Codes of Conduct the Equal Opportunities Anti-Discrimination Policy.

7. CLUB MEMBERSHIP

(a) The members of the Club time to time shall be those persons listed in the register of members (the Membership Register), which shall be maintained by the Club Secretary or appointed member.

(b) Membership applications will be ratified by the Committee at the next meeting following receipt of application. The Club shall not restrict anyone applying for membership.

8. SUBSCRIPTIONS / MATCH FEES

The Club Committee shall have the authority to levy subscriptions / match fees the members as are reasonably necessary to fulfil its objectives.

9. RESIGNATION AND EXPULSION

(a) A member shall cease to be a member of the Club if, the date on which, he/she gives notice to the Club Committee of their resignation.

(b) The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member.

(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

10. CLUB COMMITTEE

(a) The Club Committee shall consist of the following Club Officers: President, Chairperson, Vice Chairperson, Treasurer, Secretary, team manager and assistant managers of each team current season, all elected at an Annual General Meeting or if left vacant, at a subsequent committee meeting.

(b) Each Club Officer Club Committee Member shall hold office the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting or committee meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. The Chairperson shall chair meetings of the Club Committee or in their absence the Vice Chairperson or in his absence another appointed deputy. The quorum for the transaction of business of the Club Committee shall be a minimum of five in the event of there being only 5 attendees any proposal will need to be 80% in favour to be adopted.

(c) Decisions of the Club Committee at meetings shall be entered into the Minute Book of the Club or onto hard paper copy to be maintained by the secretary who, if applicable will also maintain an electronic copy.

(d) Any member of the Club Committee may, by giving at least 7 days notice, call a special meeting of the Club Committee by prior arrangement with the secretary who shall agree a suitable date with the chairperson will communicate this date to the committee. The Club Committee shall hold not less than four meetings a year.

(e) Any vacancy on the Club Committee, which arises between Annual General Meetings, shall be filled by a member proposed by one seconded by another of the remaining Club Committee members approved by a simple majority of the remaining Club Committee members.

(f) Save as provided for in the Rules Regulations of The Football Association the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions disputesarising in respect of any issue concerning the Club Constitution Rules.

11. ANNUAL AND SPECIAL GENERAL MEETING

(a) An Annual General Meeting (AGM) shall be held in each year to: (i) receive an overview of the activities of the Club over the previous year presented by the respective team Managers summarised by the Chairperson (ii) receive a report of the Club’s finances over the previous year (iii) elect the members of the Club Committee

(b). Notice of any Constitution or rule change resolution to be proposed at the AGM shall be given in writing to the Club Secretary prior to the Meeting.

(c) A Special General Meeting (SGM) may be requested at any time by any member with the supporting signatures of 5 other members stating the purpose of the meeting any resolutions proposed shall be called within 21 days of the receipt by the Club Secretary. No other business shall be discussed at the SGM.

(d) The Secretary shall inform each member the date of an Annual General Meeting or SGM, Committee members of forthcoming Committee meetings.

(e) The quorum for a General Meeting or SGM shall be not less than 8 members

(f) The Chairperson, vice Chairperson or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote a simple majority shall pass resolutions. In the event of anequality of votes the Chairperson of the Meeting shall have a casting vote.

(g) The Club secretary or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club or keep a hard paper copy if applicable maintain an electronic copy.

12. CLUB FINANCES

(a) A bank account shall be opened maintained in the name of the Club (the Club Account). Designated account signatories shall be any 2 Club Chairperson, Secretary Treasurer but must always include the Treasurer. No sum shall be drawn the Club Account except by cheque signed by two designated signatories. All monies payable to the Club shall be received by the Treasurer deposited in the Club Account.

(b) The income assets of the Club (the Club Property) shall be applied only in furtherance of the objectives of the Club as determined by the committee.

(c) The Club Committee shall have power to authorise the payment of remuneration expenses to any member of the Club to any other person or persons for services rendered to the Club.

(d) The Club shall prepare an annual Financial Statement at its Annual General Meeting, which will be independently audited.

13. DISSOLUTION

(a) A resolution to dissolve the Club shall only be proposed at an Annual General or Special Meeting shall be carried by a majority of at least three-quarters of the members present.

(b) The dissolution shall take effect the date of the resolution the members of the Club Committee shall be responsible for the winding up of the assets liabilities of the Club.

(c) Any surplus assets remaining after the discharge of the debts liabilities of the Club shall be transferred to the Member Club Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner, as the members of the Club with the consent of the Member Club Association shall determine.

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